Tag Archives: back up

Guiding the Beginner about PC Backup

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PC Backup Is Important: Here is Our Guide

It is widely known, backing up our data is something we all must do. If not, unsaved data can be lost instantaneously. In today’s world, we feel much better when our data is saved.

Unfortunately, as important as this may be, many people still do not bother to take the few minutes to back up. This is true even after they lose a crucial documents, financial records, or an old childhood photo. Maybe this happens because the effort it takes, and how complex it was in past times. However, thanks to modern technology, new services, and hardware, backing up is easier than ever.

When backing up data, there is obvious, such as music, videos, pictures, and documents, drivers and then the not so obvious. There are many aspects of our data that is forgotten when backing up that needs consideration.

Web-Browsers

Backing up your web-browser is important because the favorites and bookmarks you saved while surfing. In addition, to make access easier you want the cookies, and how to your passwords. If your PC does fail, you want this data saved.

Firefox browser has a sync combined with encryption brought to you by Mozilla. In the upper-right hand corner, select the three-stack icon to set up your account. Follow this by setting up on all devices and PC’s enabled with Firefox.

Google Chrome can be backup up in a similar fashion as Firefox. Setting such as extensions, bookmarks, apps, and themes are able to be saved to your Google account.

Email

If you are using an email client software instead of a Web-based email system, your data is not being backed up by anyone other than you.

Outlook users need to watch out for their Personal Storage Table (PST) file for backup, which depending on what version of Windows and Outlook you have, can be located in different locations.

To locate you must open Outlook > File > Account Settings > Data Files. Next, hit on any entry then Open Folder Location. Also, in File Explorer for Windows 10, you want the ability to see Hidden Items. Do so by selecting View and inspecting the checkboxes.

Backing up your PST manually can also be done, however, this can be difficult due to its large size. There is an Import and Export option included with Outlook to help with this process, or use a third-party tool such as Safe PST Backup to make the process much simpler.

If you use another email client, such as Thunderbird, your email is located in several files, not just one. However, with their plug-in support, backing up these files are easier.

Save your PC back up to one of the several options to ensure its safety. These include external hard drives, disc, flash drive, the Cloud, or network attached storage (NAS).

Remember, backing up your data is important. Here are other ways you can back up the data, as well as why it is so important for you to do so.

Access and Recover Office Files

Fix corrupt files on your Windows software.

Fix corrupt files on your Windows software.

Tips to Access and Recover Office Files that are Corrupt

Everybody that has used Microsoft Office knows that data corruption can happen to anybody. If one of your files in Office is corrupt, there are ways to save it. Sometimes, Office will repair the corrupt file by itself with an automatic repair feature built into the program. When this does not happen there are other ways to recover it.

Open and Repair the Data

When Office fails to repair the file automatically, there is a way for you to ensure the program is trying to repair the data. Open the Office program that has the corrupt file and go to File, then Open. Find the file you want repaired, and select it. Using the dropdown menu, select Open and Repair. With minor corruptions, this method is usually successful.

AutoRecover When Office Shuts Down Unexpectedly

There are times that Office shots down unexpectedly on us, such as from a power outage or a system reboot that is forced. When this happens, it may cause your data to be corrupt. However, with a feature Office has called AutoRecover your data might be recovered. When Office is loaded back up there should be an option that offers you the recovered data. If this does not happen there is a way for you to do it manually.

Launch the Office program that has the corrupt data and select, file. Next, select recent. Recover Unsaved Documents is what needs to be selected next. The wording may be different depending on what program in Office you are using. After making that selection, you will be brought to a folder where the automatic backups are created. Try each one, checking if it contains what you are looking for. If you find it, save the data to a different location.

Previous Version Tab

Your system might have stored a backup of the data, depending on what the settings of your system are. Right click on the Office file, selecting Properties then Previous Versions. You will then be shown a list of previous versions, if any exist. Open each one, checking each to see if there is any with all your data and is not corrupted. If you have found one, select Restore.

Check Temporary Files

You want to do a search of your system by loading your search options, and type *.tmp. All files that end with the extension, temporary file will be found. If any results are found, save them to a different location. Names of the files will most likely not help, the size might be able to though. Load them into your Office program to check if this is your data.

If still unable to find the data, you may want to try a third party program and hope for results.

This can be something that is preventable if you back up your files when maintenance is required on your computer. By doing this, you’ll always have copies of important information on your computer.

 

Choosing an Online Backup Service

Backing up your data is an important part of computer maintenance.

Backing up your data is an important part of computer maintenance.

Backing Up Is an Important Aspect

Having an online backup service is a wise choice. This ensures your data is saved, and will not get lost in cases of hard drive failures, or other disasters to your data. Choosing which service to use may seem difficult, perhaps impossible. While there are many services out there, none are perfect. Which service to choose depends on what your needs are, and what these services offer.

If you are searching for a service to back up your data, you already are wise enough to know having an external hard drive is not enough. Damage can happen to your internal and external hard drives. Without the use of saving your data off site, it will all be lost. Prior to choosing which provider to use, there are a few questions to ask yourself.

How Much Storage is Needed

With the main reason you pay for this backup service, is your data is stored on servers owned by the company. You basically are paying rent to occupy space, in the same way you would for an apartment. So, first thing to do is find out how much space you will need to occupy. Check sizes of folders that music, photos, and other documents are placed. Another way to see how much space you need, see how much space is in use on the hard drive.

Features That are Needed by You

What do you need and want the online backup service to provide? Some questions to ask yourself include: Will you be sharing files with family or friends? Would you want synchronization of files? What amount of time would you want older versions of files retained? Many companies provide features that are similar, but with small differences. Several different companies should be compared to make sure you get all the features needed.

How Much are You Willing to Pay

How much online backup services charge per month/year should play a role in your decision, as well. There are services that provide small amount of storage free. When wanting to store everything from your computer or multiple computers, paid services are most likely needed. These prices usually range from $50 a year to $150. Some services offer an unlimited amount of storage, but be sure to check for any hitch. They might only allow protection for one computer. Some providers offer free trials for you to test. Use a trial if offered, to see if their service is what you want. Just try backup of few files to get a feel of their service.

Decide on What Plan to Use 

After you do what is suggested, pick the online backup service that you feel satisfied with. Remember, majority of these services do not offer money back guarantees, so be sure before your final decision. You can then feel confident knowing you’ve went through the steps to find out which is truly the best for you, and the needs that you have.

 

Recover Accidentally Deleted Files

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Don’t Let Deleted Files Get You Down

Everyone makes the mistake of deleting files and later realizing their importance. Accidental deletion can be a common occurrence with multiple users on the same computer account or children may cause files to go missing. Fortunately, Windows has a few safeguards against lost, modified, or deleted files. The best way to ensure you don’t lose important data is to create a system backup using the Windows Backup feature. Once you discover that a file is missing, don’t worry, just open the start menu and use Windows Search to try to locate your lost file. Always check the recycle bin if you need to recover a lost or accidentally deleted file. Should you locate the lost file there, simply right-click and select restore to bring the file back.

Using Windows Back Up to Restore Deleted Files

  1. Open Backup and Restore by clicking the Start button 
  2.  Click Control Panel
  3. Click System and Maintenance
  4.  Click Backup and Restore
  5. Click Restore my files

To browse through the contents of the backup click browse for files or browse for folders. These two options do two different things. Choosing the browse files option allows you to look through files and choose the individual file to be restored. The browse folders option allows for restoration of entire folders. Using the browse folders option you won’t be able to see the files in that folder unless you go into the browse files option. If files keep disappearing it could be a symptom of a more serious problem like hard drive failure. All these steps could be a little overwhelming for some people to recover deleted files. If  that’s the case, you can always refer to Data Recovery Service to restore files for you.

How To Back Up PC Using Windows

hard drive

Back Up Your Computer

 

In this time where your entire life is stored on your computer, a backup can save all that you hold dear. Whether it be movies, photos, documents, school work, tax or business records,  if you don’t backup your files you risk losing them forever.  A computer virus could cripple your everyday life by making your computer unusable.  Fortunately, Microsoft included a built-in application without having to purchase another program.  I am going to tell you step by step how to create a system backup in Windows 7 to protect yourself from disaster. Other Windows operating systems versions vary.

 Backup Using Windows 7

  • First, pick a storage device – external hard drive, CD, DVD, or flash drive (Windows 7 Professional, Ultimate, and Enterprise offers a network drive backup feature)

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    DVD, Flash Drive Back Up

  • Ensure your chosen media is ready for use
  • Now click Start
  • Click  Control Panel
  • Select System and Security
  • Click Backup and Restore
  • Now choose Set up Backup
  • Click the media selected for backup and click Next
  • Select Let Windows Choose (recommended)
  • Click Next
  • You can schedule automatic backups or just simply disable
  • Click Save Settings and Exit
  • Finally click Backup Now

Depending on how much data you are backing up, this process can take from a few minutes to a few hours.  It is really worth the wait for the piece of mind knowing that when the worst happens and the computer crashes the files you backup are still safe and ready for a system restore. Even those who are buying a new PC can take advantage of backing up their old computer and moving things easily to the new PC.

How Often Should I Back Up My Files?

Backing up your PC is not something you should do once in a while.  You should complete back ups regularly to ensure your important files, and memories are safe. You never know when something like hard drive failure could happen and your computer just doesn’t start-up the next morning.