Monthly Archives: October 2013

How To Create An Email Signature In Outlook 2010

outlook 2010 email signture

Outlook Email Signature

A Signature is exactly what the name implies. It’s like signing your email. Like signing your name , everyone’

s signature is unique.  The email signature can include more than just text. You can place pictures, hyperlinks, and company logos in your signature for a  more professional look. You can also save a lot of time, if you email often, by creating a signature. Outlook will automatically place it at the bottom of your emails depending on the settings you setup. Your signature is how you leave your mark on an email, so make it work for you. For your personal emails you can add a little flair to it but for professional emails a company logo, name, and contact information on it is a great standard signature.

Go to File 

Select Options

Click Mail

Select Signature

Select New

Create a name for the signature click OK

Now in the bottom box create the custom signature you want. The top right has settings that you apply to each signature you make. The first drop down menu is which email account the signature is associated. The Second drop down menu is refers whether you want the selected signature to appear in new messages. The Finial drop down menu applies to replies. How these are setup is up to you. If you would like your signature on new messages and not on replies then set these options accordingly. To finish click OK and then OK again and your signature will show up on the next email you have set it up for. If you run into unforeseen issues contact IQ Computer Services for Remote Technical Support.

 

 

Passwords – When To Change It

save password screen

Saving Your Password?

Your password is the key to your digital home. For general safety we change the locks on our houses when they get old. The same should be done with your passwords. A password can be considered old generally after ninety days. After that amount of time the password should be changed. What you may not think of is the other times you should really change your passwords.

If you change jobs, you should change your passwords. This will prevent any unwanted activity on your accounts that may have been saved to computers you no longer use. This also keeps people that may have known your passwords for what ever reason out of your email and other accounts. Being “hacked” by a co-worker is not a fun experience and should be avoided at every turn.

Any time someone moves out of or into your house hold is a good time to change your password. Whether it be an ending relationship or an old roommate moving out this practice helps to keep honest people honest. It can also keep that spiteful ex out of your Facebook.

When you take your computer in for servicing some times the service technician will ask for passwords to the computer. If you have saved passwords on your computer, you may as well changed them just to be safe.

For whatever your reasons, changing your passwords plays a very important role in your digital security. Learn how to create a strong memorable password and whether you should rethink auto logging in with passwords saved in your browser.

Tips to Prevent Virus Infection

Computer viruses are a plague in the digital world. These malicious software programs are designed to corrupt/delete data or some how interfere with the operation of your system. It starts with an email you get from say your mom, This email might say ” Hi I thought this was really funny. Take a look.” Then there will be a link or attachment for you to select. Once you click on it your entire system locks up and your pictures, movies, documents, and any other data you may have stored on the computer is deleted or at least inaccessible to you. This scenario is not as uncommon as you may think. Viruses do not always harm your system. Some just sit and run in the background and can do things like capture your usernames and passwords. My point is that sometimes you can be infected and not realize it.

The Infection

Email is not the only way to become infected with a virus. This malicious software is hidden in many places. Just visiting a compromised website can infect your system. They can also be found within audio, video files and downloads. Once you access the media containing the infectious software the damage is done and now you are in the area or virus removal. To learn more about virus removal read “How To Remove A Computer Virus“. Should you run into any problems during the process you should contact the professionals at IQ Computer Services for Virus Removal.

Prevention

The best way for you to protect yourself against virus threats is to arm yourself with knowledge. Now that you know how the virus plans to attack you, it should be easy to take a few precautions to prevent infection.

  1. Avoid random suspicious emails
  2. Be very weary of downloads
  3. Always keep your Antivirus definitions up to date(If you do not have one,  an antivirus can be purchase at a discount through IQ Computer services website.)
  4. Browsers have add blockers and other add-ons that assist with virus prevention

How to Properly Reboot Your Computer

shutdown computer

Turn Off Your PC Right

Sometimes the simplest things can harm a computer system. To shutdown your computer improperly is kind of like being at work and all the sudden all the power goes out on you. This is what your computer goes through when you shutdown by just switching it off with the power button. There are always files open and programs running on your system whether you are running something or not. Shutting down by pushing the power button will cause these programs and files to lose data or become corrupt. When files start corrupting you run into issues like the system possibly not booting at all. At the very least you will keep getting a message stating ” Windows did not shut down properly”. Your system is letting you know there was a problem. This is why shutting down properly is so important.

How to Shutdown

There are many ways to properly shutdown a computer. The most well-known shutdown Process is through the start menu.

  • Go to the Start Menu
  • Select Shutdown

You can also shutdown by

  • Pressing the ALT key + F4 key
  • Select either reboot or shutdown

The ALT Command will work in windows 8 but the Start menu is not a way to shut down. In Windows 8 in order to shutdown there are a few extra steps.

  • Go to top right hand corner of your screen. ( A menu will appear)
  • Select settings
  • (At the bottom of the menu) Select Power
  • Now select the option that is right for you.

With laptops pressing the power button doesn’t always turn off the machine. Sometimes hitting the power button will put the system in hibernation mode or sleep mode. It is very important to at least restart your computer at least two or three times a week to clear the active memory.This helps to keep the system running faster.These are a few ways to shut down your computer properly and avoid a costly bill in the future. For all your computer needs contact IQ Computer Services.